EXECUTIVE ASSISTANT TO CEO Job at Big Brothers Big Sisters of Metro Atlanta, Atlanta, GA

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  • Big Brothers Big Sisters of Metro Atlanta
  • Atlanta, GA

Job Description

Job Details

Job Location
Big Brothers Big Sisters of Metro Atlanta - Atlanta, GA

Description

EXECUTIVE ASSISTANT (EA)

TO THE PRESIDENT AND CHIEF EXECUTIVE OFFICER

JOB SUMMARY: Reporting to the CEO, Big Brothers Big Sisters of Metro Atlanta (BBBSMA) is seeking a strategic business partner to the CEO to join the agency at its headquarters located in Atlanta, Georgia. The EA position is a full-time, exempt position.

This person will be a critical asset to the President and CEO, helping drive efficiency across the organization by properly prioritizing his time and attention. This is a great opportunity for someone who possesses a high degree of organization, high level of emotional intelligence, and a strong communicator that can take on the challenge of aligning operations to our mission. The right candidate will be comfortable working in a fast-paced, dynamic, and diverse work environment. We are looking for someone to help drive innovation in the communities we serve to keep kids connected.

An ideal candidate will have:
  • Passion for mission serving young people and making a lasting impact
  • Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, flexible, adapt to shifting priorities, and prioritize work
  • Excellent communication skills (both oral and written)
  • Familiarity with non-profit sector
  • Extensive working knowledge of Microsoft Office software packages
  • Ability to work cross-functionally as a team player and highly collaborative
  • Operationally attuned to supporting donor stewardship, particularly individual giving
  • Superb attention to detail and ability to track, execute, and manage multiple workflows at once
  • High energy and fast-paced execution
  • High degree of comfort with change and ambiguity
ESSENTIAL RESPONSIBILITIES:
  • In this role, you will have high visibility and the opportunity to grow your leadership skills over time.
  • Actively support and assist the President in the conduct of day-to-day operations.
  • Manage all scheduling and travel logistics for the President.
  • Prepare and edit correspondence, presentations, reports, and memos.
  • Complete expense reports and manage correspondence with vendors.
  • Support the President/CEO in executing priorities, working on and at times leading strategic and priority projects along with engaging with outside funders, partners, advisors, and stakeholders.
  • Record minutes of all Board and Executive Committee meetings. Schedules new Board Member Orientations.
  • Lead internal communications, ensuring effective communication between the Board, prospects, the President/CEO, senior leadership, and internal teams, while contributing to our cohesive and positive culture.
  • Lead stewardship and management efforts to engage prospects, funders, partners, and stakeholders to build strong relationships within the Board and across the organization.
  • Manage all Board engagements, lead in the preparation of Board materials and presentations, and coordination of meeting logistics.
  • Manage the flow and exchange of information vital to the Executive office, streamline workflows and interactions, and manage complex and changing priorities.
  • Use administrative expertise in strategic planning support across executive teams and coordinate with administrative team to balance office operations and functions.
  • Draft and distribute agency-wide communication, external correspondence, reports, and presentations as requested.
  • Support CEO at select events and meetings by capturing meeting notes and content for sharing on social media.

Qualifications

QUALIFICATIONS:
  • Bachelor's degree in business administration
  • 5+ years of relevant professional experience working with C-Suite leaders, high-level influencers, and donors
  • Experience in board development, stewardship, and management, with an emphasis on fundraising donor cultivation
  • Possess strong customer service skills and experience with internal and external parties
  • Excellent written and verbal communication skills/experience with an emphasis on presentation development
  • Tech Savvy and understanding of constituent management
  • Social media savvy
  • Strong intuition for exercising discretion and confidentiality
WORK ENVIRONMENT :
  • Routine office environment. This position is in our Atlanta office, with a flexible, hybrid work schedule.
  • Standard BBBSMA office hours are Monday through Friday, 9:00 am 5:30 pm.
PHYSICAL REQUIREMENTS :
  • This position is a primarily sedentary position and frequently requires the use of standard office equipment (telephone, PC, copier, fax, and printer).
  • May occasionally require bending, reaching, and lifting up to 10 lbs.
COMPENSATION & BENEFITS:
  • Base salary is budgeted between $52,000 -$56,000 based on experience.
  • BBBSMA offers generous benefits including paid time off, subsidized medical insurance, voluntary dental and vision, and employer paid Life Insurance, Short Term Disability, Long Term Disability. We also offer immediate vesting and enrollment in a 403(b) plan with up to a 4.5% employer match.

About Big Brothers Big Sisters of Metro Atlanta

For 63 years, Big Brothers Big Sisters of Metro Atlanta (BBBSMA) has transformed the lives of children in our community through a proven youth development strategy: one-to-one mentoring. The mission of Big Brothers Big Sisters is to create and support one-to-one mentoring relationships that ignite the power and promise of youth. The agency serves approximately 1,300 children from 12 metro Atlanta counties on an annual basis.

Location:

BBBSMA HQ

The Met, 680 Murphy Ave. SW, Atlanta GA 30310

For more information about BBBSMA please visit

Nondiscrimination and Equal Employment Opportunity :

BBBSMA does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Job Tags

Full time, Temporary work, Immediate start, Flexible hours, Shift work, Monday to Friday,

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