Executive Assistant to CEO Job at Steiner Companies, Brooklyn, NY

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  • Steiner Companies
  • Brooklyn, NY

Job Description

Company Overview
Steiner Studios is a state-of-the-art film and television production facility in the Brooklyn Navy Yard. At full buildout, the Lot will be over 1.6 million square feet on 60 acres.

Steiner NYC is a boutique real estate development and construction firm that has built over 10 million square feet. We own, develop, build, and manage all property types: residential, retail, commercial, industrial, and special purpose. Our goal is to develop Class A buildings that we can be proud of, with respect to quality of construction, design excellence, and user satisfaction.

Job Description
Steiner Studios/Steiner NYC is seeking an Executive Assistant to provide a broad range of administrative support to the CEO, as well as provide hands-on office support to the entire staff in a fast-paced environment. This person must be extremely detail-oriented, a team player and able to prioritize work under deadline pressure. The candidate must exercise initiative, be highly organized and capable of multi-tasking.

Responsibilities
  • Assist with document preparation, including letters, leases, proposals and legal agreements
  • Create corresponding files and follow the existing document tracking process
  • Manage high volume departmental physical and digital filing systems
  • Answer and respond to phone calls, communicate messages and information to the CEO and the entire staff
  • Maintain the CEO's calendar, including scheduling meetings, appointments, teleconferences, and travel agendas. Exercise discretion in committing time and evaluating needs.
  • Handle confidential documents and email correspondence with discretion and timeliness
  • Help organize in-office events and meetings, including management of conference rooms, food orders, and greeting guests
  • Assist with special projects (i.e. research, event planning, merchandise management)
  • General administrative duties (i.e. answering/transferring phone calls, copying, filing, and mailings)
  • Additional ad-hoc requests as needed
  • Proactively provide input for ways to improve structures and efficiencies
Qualifications
  • BA/BS degree
  • Minimum 2 years of experience working in an office
  • Expertise with Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience with Workshare Compare, a plus
  • Sweats the small stuff, strong attention to detail and accuracy, particularly when under pressure
  • Excellent verbal and written communication skills
  • Exceptional ability to organize work and tasks, and excellent follow-through
  • Ability to work and thrive in a fast-paced environment and execute effectively against multiple projects and deadlines
  • Ability to interface effectively with all levels of staff within the company
  • Demonstrated ability to take initiative, anticipate needs and exercise sound judgment
  • Demonstrated passion for learning new things and continuous improvement
  • Ability to work overtime when needed
Work Environment
This position is in-person in a professional office environment.

Company Benefits
  • Company-provided health, dental, vision, and life insurance plans
  • Company matched Simple IRA retirement plan
  • Onsite fitness center membership
  • Paid vacation/sick/personal/holiday time
Compensation
Base Salary: $55,000 - $65,000/year
This range represents anticipated starting salary range for this position, in addition to competitive benefits. We carefully assess and consider several factors with each candidate, including role-related knowledge, experience and skills. Compensation may vary based on these considerations.

Job Tags

Holiday work,

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